Filing Cabinets for Your Office How we can add value to your office space

Optimise Your Storage Capacity and Productivity with the Right Filing Cabinets for Your Office

Office space comes at a premium nowadays, so business managers and business owners have to make the most of the money they spend on space. While it has become almost customary to store information on cloud services and servers off site, there is still a need for on-site filing cabinets for your office that will make a difference to how effectively your employees are able to access the information they need. This is why choosing the right filing cabinets for your office is so important! Whether you are choosing used or new units, they need to serve the needs of your work environment and the available space.

Of course, when you choose filing cabinets for the office, the functionality of these items need to be the first consideration. This all depends on a variety of factors, such as:

• What type of information will be stored?

Is it confidential information that should only be accessed by a few employees (such as HR records) or should it be a general source of information that everyone can use? If you need a confidential filing system, it has to have a lock with keys to allow certain employees access. Some units can also be reinforced to withstand unauthorised access.

• How much space do you have available?

When it comes to filing cabinets, you have to know the limitations of the space you have available. There is nothing more irritating than trying to access information from a filing cabinet when it blocks traffic from another direction or decreases the floor space in which various employees have to move around. The result is usually inefficiency and a lot of time spent retrieving information.

Types of filing cabinets you can employ in your office:

• Lateral: Crowded workspaces need more room. This is where lateral units work better. Usually, these units can contain a high volume of files in a range of drawers. Depth and width are also considerations here.
• Vertical: If you have enough office space available and employees need easy and regular access to files, these are the best choice. They provide freedom of movement, ease of deployment, and can usually contain a high volume of files. They are, however, generally narrower than lateral filing cabinets.
• Moveable: These are mounted on wheels, which makes them highly practical. They can be moved from one space in the office to another to ease access to the information inside. Typically, only two or three drawers are provided to make them easy and light to manoeuvre, but they are designed to fit under most desks, so they don’t take up a lot of space.
• Open racks: When it comes to filing cabinets for your office, these are practical because they allow the person who needs the information to clearly see the files on the rack. It does, however, depend on employees to correctly and efficiently label the files correctly for quick extraction of information. Often, open-rack filing cabinets are mounted on wheels which allow them to be moved to wherever they are required at the time.
• Horizontal or flat: These filing cabinets are ideal for companies that work with blueprints or architectural designs. They do, however, take up a lot of space. The drawers are shallow but spacious in terms of horizontal size, and they provide the best means of storage for large prints or architectural drawings.

If you are looking for filing cabinets for your office that will complement your workspaces and the functionality of your business, speak to our team at Quantum Office Furniture. We have all the storage solutions you need.