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The Importance of Office Space Planning for Your Business

If you are moving to new premises or revamping your current office environment, it is vital that you know how to carry out your office space planning to suit the environment and industry you work in. It isn’t all about looking good and having everything in its place – it is also about a lot more than that! Often, when a new office is planned and new office furniture is purchased, there is a lot of excitement around this particular change. A new, more modern and contemporary look that more clearly expresses the values and innovation of the business is a wonderful thing.

There can, however, be some pitfalls along the way when proper office space planning is not done effectively. Remember that one of your biggest expenses as a business owner is the space you rent. This means that you must make the most of the space that you are renting. It is, therefore, highly beneficial to your bottom line and your employees to ensure that the space you rent is used properly and effectively. The space you rent actually has to work for you and contribute to your bottom line and profitability. Therefore, the planning of your workspace has to be carefully figured out to meet the requirements of the people who work for you and the types of jobs they do. Here are some ideas about office space planning that can save you a whole lot of money and effort in the long run”

• Avoid relocation by re-purposing office space: When a company suddenly experiences a growth spurt and more people are employed, the automatic reaction is usually to acquire more office space, which often leads to relocation to larger premises. You can, however, restructure your office planning in order to avoid moving. Relocation costs a lot of money. Not only does your company have to completely halt production for the duration of the move, but the removal of IT technology and other systems vital to the operation may take some time, and you may even experience problems during the removal and re-installation.

Employees may also find the move to new premises problematic because they are initially difficult to adjust to, and sometimes these premises are further away from their homes, thus increasing their time to commute to work on a daily basis. Being able to remain in the same place by using functional and effective office space planning can save business owners a lot of headaches and stress, and sometimes it can even increase the effectiveness and productivity of the business. This, however, only happens when proper office space planning is employed.

• Increase productivity: The internal workings of a business often changes throughout its lifespan. This means that the person who did a particular job may not be in the same position or have the same needs anymore. For instance, if you had someone who needed to be close to a printer or photocopier before, they may not have to be there anymore, and they may be more useful if they were situated closer to the team that they are working with.

• Freedom rules: Often, people don’t like to be squished into small workspaces and they like to engage with other employees. If they are given more freedom when it comes to where they are located, they are usually more likely to choose a space that will best suit their needs. This also provides them with a sense of autonomy and importance in the workspace. It is, therefore, important that employees are involved, on some level, with the office space planning from the onset, and that professionals can help to make the proposed layouts work well.

• Functional spaces: When it comes to office space planning, business owners tend to only think in terms of work stations. The truth is that a range of workspace layouts are required to suit various working styles. Some employees prefer a more open-plan approach, while others love the privacy of a cubicle. Whichever office space planning you choose to use, it is important that the feelings and proclivities of the employees are considered. In the end, your business will win because your employees are happier and more productive because they are comfortable in their working environment.

At Quantum Office Furniture, we know that there can be a lot of pitfalls when it comes to office space planning. This is why we invest in office planning experts who can help our clients to make the most of the space they have available. If you feel that you need some help with your office space planning and layout, give our professional team a call today.