How to Choose the Right Reception Desk for Your Office
It is a fact that your reception area is definitely the environment that creates the first impression of your business. It also goes without saying that if you create a really flashy reception area, you have to maintain that look throughout the office. The area in which you receive your visitors, potential employees, and guests has to speak for the character of the business and represent it in a way that is authentic.
The importance of your reception desk, therefore, simply cannot be ignored. You cannot create an over-the-top and wonderful reception area, and then fail to maintain that standard throughout the rest of the business’s interior. Often, business owners spend a lot of money on the creation of the best entrance area, but then they neglect the other functional furniture of the office. This means that the comfort of the employees is severely compromised and they may not feel as excited by the business as they should.
The function of the reception desk and area is to provide the visitor or guest with an idea of what the company stands for. It has to represent the culture, the mission, and the values of the business. When people enter this area, they have to be able to immediately get an idea of what the business stands for.
Factors that influence your choice of a reception desk for your office include the following:
- Available space: The space in which you receive your clients is important. It creates a visual representation of your business. The mission, values, culture, and overall vibe of the business all have to be clear and concise the moment someone walks into the business premises. Because space comes at a premium and most business owners pay a lot of money for every inch they occupy on the floor, the most has to be made of the space available. The one area you cannot skimp on is the reception area. Your office may not have a lot of space available, but the receiving area has to be both highly functional and representative of the company. The reception staff will need storage, technology, telecommunications, and space to work.
- Invest in good chairs: Sometimes, visitors arrive early or have to wait for a while for an appointment. Provide them with a welcoming area where they can sit in comfortable chairs while they wait. The chairs behind the reception desk are just as important as the rest of the area! The employees that receive your visitors spend a large portion of the day on their chairs – either booking in clients or working on other administrative tasks. Ensure that they are provided with ergonomically designed office chairs that will decrease fatigue and create a great work environment.
- Provide adequate storage: The reception desk must always look neat and tidy. This means that the surfaces need to be kept clean of documentation, stationery, and other objects that may make it look untidy. The more modern desks tend to have a couple of levels – one that caters to a person standing at the desk, and one for the reception staff sitting behind it. Storage is vital here – even on the sitting level, the reception staff has to have adequate storage capacity to keep the desk tidy and clean at all times. Clutter can be stored away effectively and neatly if the correct storage options are provided.
If you need any advice about how to choose the best reception desk for your office, give our team of experts a call at Quantum Office Furniture.
